PROJECT COORDINATOR

PROJECT COORDINATOR

POSITION:	PROJECT COORDINATOR – ESD (12 Months Fixed-Term Contract)
AREA	ZEVOLI OFFICE – SANDTON
REPORTING TO:	PROJECT MANAGER
REFERENCE NO.:	2219230

PRIMARY PURPOSE:

The Project Coordinator will assist with the implementation of ESD programs. The Project Coordinator is responsible for supporting the Project Manager with coordinating the activities of ESD programs by working collaboratively with SMME’s and clients, service providers and strategic partners.

KEY PERFORMANCE AREAS:

1. Project Coordination

• Coordinate and manage project tasks and deliverables i.e.
  • Record meeting notes and disseminate to all attendees and ensure that actions are followed up
  • Monitor and track SME recruitment requests and processes
  • Assist in creating and editing project documents as necessary
• Setup meetings for site visits, meetings, training etc.
• Project Data
  • Maintain and coordinate project monitoring data
  • Consolidate data and review data management
  • Analysing data as required and report to Project Manage
• Adherence and improvement to project related tools, processes and templates
• Updating and maintaining Project tools to track progress and deliverables on a regular basis
•  Ensuring that any risks to key milestones are captured and flagged accordingly
•  Performing other duties assigned by the Project Manager, PMO Manager and/or Executive Director in an orderly and efficient manner

Stakeholder Management (SME)

• Manage SME client relationships effectively and ensure client satisfaction
• Circulate surveys to SME’s and report on feedback from SME’s
• Manage stakeholders i.e., Graphic Designer for client deliverables , Service Provider deliverables and reporting

Time and Quality Management

• Ensure the use of project tools and templates implemented
• Prepare all client deliverables and related documents for sign off by Project Manager
• Update and maintain the project schedule, highlighting deviations in order to ensure that project timelines are adhered to.
• Assist with implementation of quality process changes.
• Negotiate for changes with internal team members if required.
• Monitor and track assigned project progress on a daily basis and handle any SME issues that arise.
• Record and update lessons learnt, risks and escalate to the Project Manager.
• Compile progress reports on the status of the project and issues to the project managers.

Reporting

• Prepare first drafts for all reports for internal and external reporting.
• Report drafting

MINIMUM QUALIFICATIONS, SKILLS & EXPERIENCE

Qualification:

• Tertiary qualification
• Relevant Project Management qualification will be beneficial

Experience:

• 3-5 years working experience
• Experience in ESD and assessing the viability and sustainability of small enterprises will be beneficial

Knowledge & Skills

• Good knowledge of project management principles
• B-BBEE legislation and regulation
• Computer proficiency and sound knowledge of  MS Office (Word, Excel, PowerPoint, Outlook)
• In depth understanding of ESD and SMME BDS industry.
• Project Management experience

Closing Date: 11 October 2024

If you have not had any response in two weeks, please consider the vacancy application unsuccessful. Your profile will be kept on our database for any other suitable roles / positions.